Systems Documentation Techniques Essay Example for Free

Systems Documentation Techniques EssayQuestion 11.Prepare flow charting segments for each of the following operationsa)processing proceeding stored on magnetic tape to update a master archive stored on magnetic tapeb)processing transactions stored on magnetic tape to update a database stored on a magnetic diskc)converting witness documents to magnetic tape using a estimator-based optical character reader (OCR)d)processing OCR documents online to update a database on magnetic diske)reading data from a magnetic disk into the computing device to be printed on a reportf)using a computer or terminal to key data from source documents to a file stored on a magnetic diskg)manually sorting and filing invoices numericallyh)using a terminal to move into source document data and send it to a remote location where an online processing system records it in a database stored on magnetic diski)a scheduled automatic backup of an internal hard sustain to an external hard drivej)using a terminal to query customer sales data retained on a magnetic diskk)enter employee hours recorded on time cards in the paysheet transactionfile hold on disk and update wage data maintained on the payroll master filel)use a terminal to access a price advert maintained on disk to complete a purchase order. An electronic copy of the purchase order is displace to the vendor and a backup copy is printed and filed by vendor namem)update an airline reservation on a Web-based airline reservation system from a home computerQuestion 2The talented Valley Utility Company uses turnaround documents in its computerized customer accounting system. Meter readers are provided with preprinted computer forms, each containing the account number, name, address and previous meter readings. Each form also contains a formatted field of honor in which the customers current meter reading can be marked in pencil. After making their rounds, meter readers turn in batches of these documents to the computer data preparation department, where they are refined by a mark-sense document reader that transfers their contents to magnetic tape.This magnetic tape file is utilize as input for two computer runs. The first run sorts the transaction records on the tape into straight order by customer account number. On the second run, the sorted transaction tape is svelte against the customer master file, which is sorted on a magnetic disk. Second-run outputs are (1) a printed report itemization summary information and any erroneous transactions detected by the computer and (2) customer bills printed in a special OCR-readable font. Bills are mailed and customers are requested to return the stub portion along with payment.Customer payments are received in the mailroom and checked for consistency against the returned remittance stubs. Checks are then displace to the cashiers office. The mailroom provides the computer data preparation department with three sets of records (1) stubs with compatible am ounts, (2) stubs with differing amounts, and (3) a list of amounts received from customers,without stubs. For the latter two types of records, data preparation personnel use a special off-line keying device to prepare corrected stubs. An OCR document reader reads all the stubs and sends the data to the companys computer. The computer updates the customer master file to post the payment amounts. Two printed outputs from this second process are (1) reports tilt erroneous transactions and summary information and (2) past-due customer balances.Requireda)Draw a system flowchart of the direction operations, commencing with the computer preparation of the meter reading forms and ending with the mailing of customer bills.b)Draw a system flowchart depicting customer payments processing, starting with the mailroom operations and ending with the two printed reports. a)Draw a system flowchart of the charge operations, commencing with the computer preparation of the meter reading forms and en ding with the mailing of customer bills.b)Draw a system flowchart depicting customer payments processing, starting with the mailroom operations and ending with the two printed reports.